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Position: Event Coordinator (Bilingual)

Position: Event Coordinator (Bilingual)

Employment duration: Full Time

About Power Play: 

Power Play is a full-service event management and strategic fundraising agency, specializing in   unique experiences and customized service. 


Our goals are simple – to become an extension of our clients’ team, and to provide industry-leading integrated event management and fundraising solutions. We build relationships based on trust and delivering results. 


The Power Play experience includes everything from concept development through to execution. Some of our clients include MLSE Foundation, CORUS, Oakville Hospital Foundation, iA Wealth, George Brown College Foundation, Big Brothers Big Sisters of Toronto, and Sinai Health Foundation.


As a member of the Power Play team, you will be encouraged to challenge yourself and continually develop as an industry professional.


Job Summary:

As a Bilingual Event Coordinator, you will support our team of Account Managers to execute the event plan and bring our experiences to life. You will work on multiple events and must understand the various elements required and how they are all part of the big picture.



  • Work closely with a team of Account Managers to develop and execute multiple event logistical plans; including work back schedules, production schedules and budgets

  • Develop and maintain detailed site plans and experience overviews

  • Administrative duties include the preparation of meeting agendas, presentations and follow up communications

  • Coordination of digital auction logistics and communications

  • Venue and vendor coordination and logistics (sourcing and communicating deliverables)

  • Development and execution of internal and external marketing and communications plans, including but not limited to; email, social media and web

  • Coordination of creative services team; drafting creative briefs, clearly identifying the goals of the project, direction, deliverables and timelines

  • Development and coordination of event staffing solutions

  • On-site event coordination and execution

  • Complete post-event analysis and debriefs

  • Stay abreast of industry trends, competitors and best practices

  • Be a brand ambassador for Power Play and continually work towards developing fresh campaigns



What we’re looking for?

  • Bilingual - written & spoken (French & English) required 

  • A minimum of 1-2 years of event coordination experience (Virtual event planning experience considered an asset)

  • Proven ability to oversee multiple projects and meet deadlines in a fast-paced environment (Agency experience considered an asset)

  • Post-secondary education in business, marketing or other related field of study

  • Event fundraising and non-profit event experience would be considered a valuable asset

  • Experience with peer-to-peer fundraising and communications would be considered a valuable asset

  • Strong interpersonal communication skills; excellent verbal and written communication skills are essential

  • Experience with presentation layouts and graphic design would be considered an asset

  • Demonstrated ability to build and develop professional relationships

  • Ability to adapt and be flexible to changing internal and client needs

  • Demonstrates a level of enthusiasm and energy towards the work

  • Strong research and organizational skills; ability to meet tight deadlines and to work effectively in a position with multiple dependencies.

  • Experience with managing digital marketing campaigns and (CMS) website platforms would be considered a valuable asset

  • Takes initiative and very detailed-oriented

  • Self-motivated and goal oriented

  • Strong problem-solving skills

  • Be a team player willing to learn


Power Play is an Equal Employment Opportunity employer. Accordingly, we will make reasonable accommodations to respond to the needs of people with disabilities in accordance with legislation.


We would like to thank all interested applicants; however only those selected for an interview will be contacted.


If this sounds like the role you’re looking for, please submit your resume to by June 30, 2021